HR-Survey > Employee Opinion > Dimensions

Survey Questions: Project Management

Definition: Project management is the structured process of defining goals, planning implementation strategies, and creating timelines to ensure efficient execution while maintaining resource allocation and risk mitigation. It involves strong leadership, teamwork, and communication, where managers coordinate interdependent phases, monitor progress, and set priorities to drive successful completion. Effective project management leverages interpersonal and technical skills to optimize collaboration, streamline operations, and meet deadlines while adapting to constraints and unforeseen challenges.

Defining the Scope

Defining the Scope focuses on establishing the project's objectives, constraints, and foundational structure. This dimension highlights determining short- and long-term goals, assessing organizational capacity, defining budget constraints, outlining key objectives, and meeting stakeholder requirements. It prioritizes clarity and feasibility, ensuring that projects have a well-defined framework before execution begins.

The project manager defines the project scope, goals, and resources.
The project manager establishes the scope for the project.
The team leader outlines the key objectives for the project.
The department head understands the financial, strategic, resources, staffing, timeline and market risks that may impact the project.
Senior executives assess the ability of the organization to handle the project.
Our manager meets with stakeholders to determine the requirements for the project.
The team leader determines the project scope.
Leaders determine appropriate short and long-term goals.
The supervisor understands the budget constraints for the project.
My manager defines project outcomes based on customer requirements.
The project leader estimates for the costs and work involved in various phases of projects.

Planning the Implementation

Planning the Implementation emphasizes developing detailed execution strategies, coordinating resources, and anticipating potential challenges to ensure successful project delivery. This dimension centers on creating schedules, organizing staffing requirements, mapping out workflows, implementing contingency plans, and managing resource allocation. It prioritizes execution and operational readiness, ensuring that project activities proceed efficiently and effectively.

My supervisor creates the implementation strategy for the project.
I know how to research potential solutions to meet the constraints of the project.
Senior executives anticipate potential problems and institute controls and contingency plans to address them.
The project manager determines the number of staff needed for the project.
Our department maps out the project, timeline, resource requirements, metrics and communication.
My supervisor formulates the schedule for the project phases, resources usage, and benchmarks.
The project manager identifies critical requirements for each phase of the project.
My manager determines the number of engineers required for the project.
The project leader plans and implements responses to potential threats to the success of the project.
The project manager estimates the staffing requirements for the project.
My manager creates a vision for execution of the project to ensure coordination across all teams.

Creating the Timeline

Creating the Timeline focuses on defining the sequence and scheduling of tasks, phases, and milestones to ensure smooth project progression. This dimension highlights estimating task durations, sequencing steps logically, adding time buffers to prevent delays, and aligning work with budget constraints. It prioritizes planning and scheduling, ensuring that teams have a structured roadmap for completing projects efficiently.

The project manager estimates the duration for each phase of the project.
My supervisor documents the sequence of steps needed to complete the project.
My coworkers estimate the time needed for each phase of the project.
My team leader establishes the sequence of steps needed to complete the project.
The project manager identifies the project time and budget constraints.
The team leader schedules project phases and tasks to facilitate successful completion of the project.
Our manager outlines key project dates and milestones.
The project manager creates a schedule for the different phases of the project.
My manager plans who, when, and what work needs to get done.
Managers determine the correct order for the phases of the project.
Our department adds the necessary time buffers to avoid the project getting behind schedule.

Resource Allocation

Resource Allocation focuses on identifying, acquiring, and distributing financial, material, and human resources to support project execution. This dimension highlights maintaining budgets, estimating costs, procuring supplies, securing funding, and ensuring appropriate levels of resources for each project phase. It prioritizes optimization and preparation, ensuring teams have the necessary assets to accomplish their goals effectively.

The project leader procures the resources necessary to complete the project.
Leaders maintain costs and expenses within budget limits.
The project lead identifies the source materials that will be needed.
Our department locates the equipment and supplies needed for the project.
My manager locates the financial resources to budget for the project.
My manager ensures resources are utilized at the appropriate levels for each phase of the project.
Our manager estimates the cost of supplies for the project.
The project manager acquires and allocates internal and external resources needed for the project.
The project manager develops a plan for resource management.

Managing Risk

My manager identifies potential risks to completing the project on time.
My department identifies potential risks that could pose challenges to the project timeline.
The project leader identifies the potential risks for each phase of the project.
The project manager conducts a risk assessment for each phase of the project.
The project lead creates a risk management plan and periodically updates it as the project moves forward.
Managers implement risk mitigation strategies to help move the project to successful completion.
My manager documents the risk assessments for different parts of the project.
The department head identifies risks to each phase of the project.
My supervisor determines the appropriate strategy for mitigating specific risks.
The project manager investigates potential risks of different courses of action.
Our manager conducts a risk assessment for the project.

Implementation

Implementation emphasizes coordinating tasks, managing workflows, and executing project phases to achieve desired outcomes. This dimension centers on ensuring quality control, tracking progress, adapting strategies as needed, coordinating infrastructure, and resolving unforeseen challenges. It prioritizes execution and adaptability, ensuring that the project progresses smoothly, meets established standards, and remains on track.

My manager ensures that the project remains at or under budget.
The team leader determines the project strategy for implementation.
The project manager responds quickly and appropriately to unforeseen problems.
My team establishes targets, plans, and measures of employee performance.
The project manager ensures the project is executed on time and on budget.
My supervisor ensures work is completed to the appropriate standards.
Our department implements project metrics to track progress.
My team leader changes the implementation of specific phases of the project to mitigate certain risks.
My team leader is able to coordinate and manage infrastructure for systems and processes.
The project lead implements quality control and quality assurance systems and processes.
I am able to coordinate interdependent phases of projects.

Coordination

Coordination emphasizes synchronizing multiple aspects of the project, ensuring teams, departments, and processes work together seamlessly. This dimension centers on managing work priorities, maintaining accurate project records, adjusting schedules based on unforeseen issues, overseeing resource distribution, and integrating efforts across various groups. It prioritizes alignment and integration, ensuring that different elements of the project remain interconnected and responsive to changing conditions.

My manager keeps accurate records regarding the costs of various aspects of the project.
Managers plan, organize, and control all aspects of projects.
My department presents clear and accurate status information to required constituents.
My manager manages various facets of the project to keep it on track with the delivery date.
My manager organizes, plans, and directs resources to accomplish the goals and objectives.
Managers organize work and set priorities as needed.
Our department coordinates the activities of various teams and departments.
The project leader is able to adjust project schedule as needed to accommodate unforeseen issues.
The project manager develops action items, workplans, timelines, and criteria for projects.
My supervisor coordinates timelines, events and tasks with various sub-groups within the project.
The department head prepares contingency plans to avoid supply chain disruptions.
The project manager manages complex systems and processes.

Monitoring Progress

Monitoring Progress focuses on tracking performance, assessing milestones, and ensuring the project stays on course with defined metrics and objectives. This dimension highlights reviewing timelines, measuring outcomes, utilizing checklists, overseeing financial expenditures, and systematically following the project's evolution from start to finish. It prioritizes evaluation and optimization, ensuring project goals are consistently met and adjustments are made as needed.

Our department prepares and utilizes qc checklists to ensure high quality.
The team leader develops performance measures for various aspects of the project.
My team leader creates the metrics used to measure progress on the project.
The supervisor decides what metrics should be used as milestones for the project.
The project manager follows progress on the project from initial phase to completion.
The project lead measures and records progress of the project.
Managers review project performance and goals.
The project manager monitors finances to ensure optimal use of project funds.
My supervisor monitors timelines and milestones to ensure set benchmarks are met.
My manager follows through with the project cycle from start to finish.

Communication Skills

Communication Skills focuses on effectively conveying information, ensuring clarity, and maintaining transparency in project-related discussions. This dimension highlights frequent communication with teams, coordinating discussions between stakeholders, establishing messaging protocols, updating teams on project progress, and ensuring that critical details are properly communicated at each stage. It prioritizes structured communication and information flow, ensuring that everyone involved in the project is aligned and informed.

The supervisor establishes communication protocols for messaging team members and stakeholders.
The team leader communicates the results of the project, at the conclusion, to all stakeholders.
The project lead creates the communications that will be used throughout the project's implementation.
The project manager communicates with the necessary stakeholders if the budget targets are missed.
My manager coordinates communication between the project team and stakeholders.
Managers communicate with the teams often to ensure that the deadlines are met.
Our department communicates with all employees involved on the project.
Our manager keeps stakeholders informed of progress on the project.

Teamwork Skills

Supervisors foster an environment that promote collaboration among team members.
The project manager determines the roles for project team members.
My supervisor makes sure all team members understand their roles.
The team leader assigns project roles to the team members.

Leadership Skills

Leadership Skills emphasizes motivating and influencing teams, setting expectations, and ensuring accountability throughout the project lifecycle. This dimension centers on inspiring action, challenging employees to exceed expectations, ensuring responsibilities are upheld, and fostering commitment to project success. It prioritizes team engagement and influence, ensuring employees remain motivated and aligned with strategic objectives.

My manager motivates the team to meet project deadlines and performance measures.
My team leader inspires the project implementation team to achieve success.
The project manager hold team members accountable for completing specific task on the project.
The project manager influences and challenges others to exceed defined goals.
My manager inspires others to accomplish goals and objectives.
The project manager ensures accountability throughout the project lifecycle.

Interpersonal Skills

Interpersonal Skills emphasizes building and maintaining relationships, fostering collaboration, and facilitating smooth interactions among various stakeholders. This dimension centers on negotiating contracts, engaging with suppliers and contractors, holding discussions with clients and customers, and ensuring team cohesion through effective relationship management. It prioritizes relationship-building and stakeholder engagement, ensuring that individuals across different roles and departments work effectively together.

My supervisor engages stakeholders and team members in open discussions.
Colleagues hold meetings with supply-chain vendors regarding acquisition of resources.
Team members develop and maintain strong relationships with suppliers and contractors.
Leaders interact with stakeholders regarding the outcomes required by the project.
The project manager works with both internal and external individuals to facilitate the project.
The project lead engages with individuals internally and externally to support the implementation of the project.
The project leader negotiated contracts with suppliers.
The supervisor works with customers and clients to assess their needs and define project parameters.

Technical Skills

The project manager has the requisite industry knowledge to manage projects in this field.
Employees at the company are effective at using video conferencing software to manage remote teams.
The project manager initiates large projects.
The department head uses appropriate technology to efficiently communicate with team members.
My manager uses appropriate software tools to assist in managing the project.
The project manager has detailed knowledge about the project and can adapt the project plan as needed.
My supervisor understands what software tools are available to be used to manage the project.
Our department uses scheduling software to create and monitor the timeline.