What instructions should I include on a survey questionnaire
- Purpose of the survey.
- How results will be used.
- When questionnaire must be completed.
- Who to send the questionnaires to.
- Who to contact if there are any questions.
Purpose of the survey
It is important to let the participants know why the survey is being conducted. The following are examples of text outlining the purpose of the survey.
[Company Name] is conducting the following Employee Survey to provide each of you with the opportunity to express your opinions about our organization. We are asking for 100% participation. Please complete the survey at your earliest convenience, and no later than [Date]
The results of this effort will help us to better understand employee views about your job and the organization as a whole. Your ideas and impressions will be very important to us in identifying practices, programs and values that affect our success and our ability to reach our goals. We expect the results of this survey to provide us with a better understanding of our strengths and areas needing attention.
Welcome to the [Company Name] Employee Opinion Survey. We are on a continuous journey to create an environment that encourages success. A critical component of creating this environment is building an organization that provides challenge and recognition. To build a successful organization which provides motivation and satisfaction to our members, we need to assess how we are doing and understand your current thoughts, views and feelings.
We have developed this survey to provide you an opportunity to anonymously rate many facets of the organization, assess what you value most in your employment at [Company Name], and also to make positive suggestions for improvement.
We have spoken about our desire to create an environment within [Company Name] that encourages success. A critical component of creating this environment is building a business where you, our team members, recognize our company as being a great place to work and one that provides you with challenge and recognition.
We have developed a team survey, with questions tailored to our business and people. You will be asked to anonymously rate many facets of the business, assess what you value most in your team position, but also to make positive suggestions for improvement. [Company Name] values your feedback and would like to know what you think about the [Company Name] Team , its direction, its coaching and your position.
In an attempt to improve the overall work place of [Company Name], management would appreciate you taking the time to thoughtfully complete this survey.
This survey gives you, the employee, an opportunity to state clearly how you feel about your job. You can be perfectly frank about your responses, since the results are strictly confidential. Please do not put your name in any of the comment boxes of this survey ... it is intended to be kept anonymous.
This survey is an honest endeavor on the part of management to find out what employees really think, so that management policies and employee relations can be strengthened.
In order for [Company Name] to ensure confidentiality of all your responses we have employed an outside firm (HR-Survey) to assist in gathering and analyzing the data.
Welcome to the [Company Name] Organizational Climate Survey and thank you in advance for participating in making the [Company Name] a great place to work. We are committed to continued improvement, and we need your opinions to help guide the [Company Name] into the future.
This anonymous survey has been designed to provide you with an opportunity to rate many areas of [Company Name] and also to make specific suggestions for improvement. It has been customized based on the input provided by those of you that have participated in the development process to ensure that it is relevant to all of us.
Maintaining and enhancing organizational excellence depends upon the efforts of the individuals who make it work - namely YOU. This survey, provided to all [Company Name] employees, is designed to capture your perception of the organization's strengths, weaknesses, and challenges.
The survey asks for your viewpoint on a variety of organizational topics including your workplace, job, supervisor, coworkers and overall satisfaction. Our goal is 100% participation. This is your chance to make your opinion heard and influence future changes to improve our organizational culture.
As part of our [Company Name] family, you play a very important role in the success of our company. Therefore, I want to be in tune to your wants, needs and opinions. I want to give you the opportunity to share your thoughts in a secure, non-threatening environment. This survey is completely confidential. After all of our employees complete their survey I will receive a comprehensive report that will give me valuable insight into the opinions of our team. I will not receive any information that will allow me to discover your personal answers and/or comments. Please feel comfortable in giving us very honest feedback. We all know that there is always room for improvement.
All employees at [Company Name] are being asked to participate in an Employee Survey being conducted over the next two weeks (date - date). The survey will consist of approximately __ questions and should only take 30-45 minutes to complete. To ensure confidentiality of all responses, we have retained an outside firm, HR-Survey, to assist in gathering the data.
Dear Valued Employee:
Welcome to the Employee Engagement Survey. To build and maintain a thriving and successful business, and one which provides this motivation and satisfaction to our people, we need to assess how we are doing and understand your current thoughts, views and feelings on a regular basis.
I encourage everyone to complete the survey, to be very honest but also constructive and thoughtful in their input, and most of all to understand that the goal of the survey is to help us understand more about your key areas and needs to make us an Employer of Choice.
How the results will be used
The survey is web-based to make it fast and easy to complete. To ensure your anonymity, this survey is being conducted by external consultants. You will not be required to identify yourself when completing your input. Furthermore, no completed surveys will be viewed on an individual basis. Responses will all be aggregated prior to any interpretation taking place. No attempt will be made to match responses to individual employees.
The results of this survey will be used to help drive our future success and as such it is critical that we are transparent in our report back to you about what you have said, but also what we plan to do about it. That said, please remember that we are still changing and developing many facets of our organization, and the process of creating the right culture and employment offering cannot be built overnight.
We will report back to you about what you have said, and also what we plan to do about it. That said, please remember that we are still changing and developing many facets of our organization, and the process of creating the right culture cannot be built overnight.
When the questionnaire must be completed
Finally, please ensure that you respond no later than .
PLEASE COMPLETE THE SURVEY BY .
Who to contact if there are any questions
If you have any concerns about the process, confidentiality, or any other issue relating to this survey, please contact hr-survey.com
Thank you in advance for your participation in the survey. I look forward to seeing the analysis of your responses and I am hoping for close to 100% participation. If you have any questions please contact ______ at _______ or send an email to @acme.corp